Privacy Policy

Last updated: May 2026

The Lincolnshire Rover Club is a friendly, volunteer‑run club for Rover owners and enthusiasts. We take your privacy seriously and want you to feel comfortable sharing your cars, stories, and photos with us. This policy explains what personal data we collect, why we collect it, how we use it, and the choices you have.

If you have any questions, you can contact the Committee at any time.

1. Who we are

The Lincolnshire Rover Club is a not‑for‑profit members’ club run by volunteers. The Committee is responsible for managing personal data and ensuring it is handled in line with UK GDPR.

2. What data we collect

We collect only the information needed to run the Club and keep in touch with members. This may include:

Your name and contact details
Your vehicle details (model, year, registration, history)
Membership records and payment notes
Emails you send to the Club
Photos taken at Club events (see Photography section)

We do not collect unnecessary information and we do not profile members.

3. Why we collect your data

We use your information to:

Manage your membership
Send newsletters and event updates
Organise Club meets, shows and activities
Maintain vehicle history records for heritage purposes
Respond to questions or requests
Meet insurance or event organiser requirements when needed
We only use your data for genuine Club purposes.

4. Legal basis for processing

We process your data under:

Legitimate interests – running the Club, organising events, maintaining vehicle history
Consent – sending newsletters and using event photos
Contract – managing your membership
Legal obligations – insurance or safety requirements at events

You can withdraw consent at any time.

5. How long we keep your data

Membership information: kept while you are a member
Former member contact details: removed after a short administrative period
Vehicle history: kept indefinitely as part of the Club’s heritage records
Emails and admin documents: kept only as long as needed for Club business

We never keep personal data longer than necessary.

6. Who we share data with

We only share data with trusted third‑party processors who help us run the Club. These include:

Our email provider
Our website host (Wix)
Cloud storage services used by the Committee (OneDrive, iCloud)
Mailing tool used for newsletters
Insurers or event organisers when required for stand bookings or liability cover

We share the minimum information needed for each purpose.

We do not sell or pass your data to advertisers or unrelated organisations.

7. International transfers

Some of our service providers store or process data outside the UK and the EEA. Where this happens, transfers are protected using Standard Contractual Clauses or equivalent safeguards required under UK GDPR.

8. How we protect your data

We take practical steps to keep your information safe:

Only authorised Committee members have access to membership data
Committee devices are protected with passwords or biometrics
Cloud services provide encryption in transit and at rest
No Club data is accessed or stored on public or shared computers

These measures help ensure your information stays secure.

9. Your rights

Under UK GDPR, you have the right to:

Access the data we hold about you
Ask us to correct inaccurate information
Ask us to delete your data
Withdraw consent for newsletters or photos
Object to certain types of processing
Request a copy of your data

Requests are handled collectively by the Committee to ensure fairness and transparency.

10. Photography at events

We often take photos at Club meets and shows to celebrate our members and their cars. These may appear on our website, social media pages, or in newsletters.

We use an opt‑out approach: If you prefer not to appear in photos, or want a photo removed, just let us know and we’ll sort it straight away.

We always respect requests to avoid or remove identifiable images.

11. Contacting us

If you have any questions about this policy or want to exercise your rights, please contact the Committee via our website.

12. Updates to this policy

We may update this policy from time to time to reflect changes in how the Club operates or to stay compliant with UK GDPR. Any updates will be posted on our website.